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FAQ’s

FILM TOUR QUESTIONS

A non-refundable $30 submission fee must be paid with the following documents in order to have your request for participation considered: a resume or detailed information about your professional background; a brief summary pertaining to any present or future projects; and, any links to your work. If you are selected as one of the tour participants, a non-refundable deposit must be paid to secure your position. The deposit and related forms must be signed and either e-mailed or sent to the office of International Media Concierge within seven (7) days after notification of selection, and the tour amount must be paid in full prior to the deadline date. The application and other forms can be downloaded from the Forms section under My Accounts on the International Media Concierge website.
All participants traveling with International Media Concierge must pay a non-refundable $250.00 deposit and submit their completed application. The non-refunadable $250.00 deposit will be applied to the tour payment amount.
International Media Concierge is responsible for arranging all transportation within the tour schedule, and tickets are booked as a group. Airline policies vary and once the tickets are booked, IMC will check with participating airlines for the applicability of their specific policy relative to awarding miles.
Each tour member is responsible for obtaining the ticket to the originating location of the tour and back to your home location at the conclusion of the tour. The use of frequent flyer miles is an option and you can work with the airline of choice to coordinate flights that align with the itinerary of the tour.
Yes, a passport is needed by all participants for travel to all locations outside the United States, including Canada. Visas are also necessary for some locations. Please check with International Media Concierge to determine further information.

NOTE: For all international trips, your passport must be valid for at least a period of 90 days after your original departure date.

If you are a United States citizen, to obtain a passport for the first time, you must appear in person at one of 6,000 passport acceptance facilities located throughout the United States. The following information is required in addition to the completed application:
1. Proof of U.S. citizenship, such as a birth certificate; 2. A valid form of photo identification, such as a driver’s license or state id; and, 3. Two photos in the specific size noted on the application.

You must also appear in person for the following: 1. If you do not have possession of your expired U. S. passport; 2. If your U.S. passport has expired and was issued more than 15 years ago; 3. If your previous passport was issued when you were under 16 years old; or,4. If your valid U.S. passport has been lost or stolen.

Acceptance facilities include many federal, state and probate courts, post offices, some public libraries and a number of county and municipal offices. A web search will provide a facility near you. There are also 13 regional passport agencies, most of which serve only those who are departing urgently. Appointments are required in such cases. DO NOT DELAY SECURING A PASSPORT.

All non-United States citizens are responsible for securing proper documentation (passports, visas, etc.) prior to the group’s departure. International Media Concierge can provide you with an official letter from our company headquarters stating as a participant you will be traveling over a specific period of time, to specific countries. Please note: if a non-United States citizen has not secured or cannot secure the proper documentation before the group departs, International Media Concierge’s standard cancellation policy will apply.
Please refer to the International Media Concierge Tour and Payment Policy for all policies regarding cancellations, refunds and trip cancellation insurance. A copy of the policy is included with the application sent to you.
Your detailed itinerary will indicate what fees are included related to the tour. There may be other fees, such as exchange fees related to purchases, also, airport or transportation fees prior to tour travel.
Due to space limitations of the transportation at your destination, each person should bring no more than one checked suitcase and one carry-on bag, such as a backpack or laptop bag. The important thing is for participants to pack according to their own physical abilities since each person is responsible for their luggage upon arrival at the destination. To be sure, contact the airline to get their updated policies since there are periodic changes. All baggage fees related to size, weight, and additional bags are the responsibility of the traveler.
Yes. Your International Media Concierge guide and staff members will be waiting for you at the destination airport with a display sign. We will have arrival information for all tour members and IMC will monitor any delays and schedule changes.
Participants will stay in selected hotels. All hotels are reputable and centrally located. Participants will receive the phone numbers and addresses of each hotel with the itinerary prior to the trip.
The weather is just that, the weather; and can be unpredictable. As you prepare for the trip, take a moment periodically to go online and check the forecast for our destination to help you plan accordingly.
It is difficult to anticipate the spending habits of each individual. In most countries, it is now routine to accept ATM/Debit and credit cards for purchases and cash withdrawals. This is a good way to minimize the need to carry large sums of cash. However, it is a good idea to bring cash for lunch and miscellaneous items, such as gifts and souvenirs. A good beginning estimate may be $20.00 per day

NOTE: If you plan to use ATM/Debit or credit cards, you will need to notify your bank of your international travel plans prior to departure. Banks will often put a hold on an account when charges appear from foreign countries, and you could lose access to your money while abroad. Be sure to provide your travel dates and destination cities to your financial institution before departing on your tour.

Each participant will receive a detailed itinerary including locations and telephone numbers which may be provided to family members and friends for contact.
No. We are not an insurance provider, but will have a link available for anyone who wants to purchase accident or trip interruption insurance.